Jennifer Moreland with the Cuba Ball Program and Amy Hendrix of the Cuba Soccer Program discussed with Cuba Board of Aldermen on March 26 why they wanted to make changes to their field agreements.

Changes included changing the terms of the original contracts from January to December, for the full year’s use of the field.

They were also concerned about the term “maintain” being used in their contracts, as maintaining the restroom structures, concession stands, future expenses and related improvements is under the responsibilities listed for both the programs as well as the city.

City attorney Emily Guffey, with Williams, Robinson and Wiggins, said it could be further defined, or take it out altogether and add to keep those areas clean and report maintenance issues.

City Clerk Lainie Garbo said that the city needed to add to its list of responsibilities.

“Would like to add working security camera, the upkeep of the security cameras and lighting,” Garbo said.

Both programs wanted to change the section about the use of excess revenues.

It essentially meant that if the program went somewhere else, but kept their 501(c), then they would have no right to the excess money.

Moreland explained that they were concerned that if something similar happened, like with the Cuba Youth Football program losing the field contract to the new Crawford County Youth Football program.

“One of them lost an agreement with the city, but they continued their program. The way this reads, if...something like that happened to either of our programs, we would not be able to continue having a program,” Moreland said.

It was decided to change it to excess revenues over $50,000 because it is unrealistic that either program will have more than that in savings from year-to-year.

Cuba soccer asked for advance notice of blackout days, and both programs asked that they be given 30 days’ notice to improve problems before termination of contract.

They would like to add that they are only responsible during practices, games or tournaments, and not for citizens or community events using the fields.

Mayor Kevin Copling suggested that they add a clause that protects both the programs’ ability to make money since they don’t charge for game entrance.

“You can say the food truck comes or not....Food trucks can pull in there, and you may not sell enough in the concession stand,” Copling said.

Guffey advised that they wait and look into the ordinance for food trucks because it might be a bigger issue than what has been presented.

The decision to accept the amendments was tabled.

There were two public hearings for rezoning.

Logan Hoffman stood in for Aldo Alu, of Spring Creek Holdings, since he couldn’t be present.

Hoffman presented the board with the plans for Alu’s triplex that he wants to build.

A motion was approved to rezone the property from an R1 (residential) to an R2 (multi-family) with a 4-0 vote.

Resident Jacob Highley also wanted to rezone his property so that he could open a gym.

A motion was approved to rezone the property from a R1 (residential) to a C1 (commercial).

Renewal of the Red Cross pool agreement was tabled at the March 17 Board of Aldermen meeting because there was a concern that they didn’t know how much it would cost to renew it.

Alderman Ward 3 Joyce Hartzell informed the board that it wouldn’t cost anything. 

A motion was made to accept the renewal of the pool’s Red Cross agreement with a 4-0 vote.

Allen Monda was approved as the new street department supervisor with a 4-0 vote.

Guffey advised the board that they should post the assistant supervisor position, even if it is just internally, for the standard two-week period.

A motion was passed to internally post the position with a 4-0 vote.